Event Planner

The job

LIVE Live feed (private-sector employer) Source: The Muse public API · Data: listed 2026-10-30

Job description

With a reputation built on excellence, innovation, and exceptional service, we empower our clients through high-touch, high-impact experiences powered by proprietary technology and world-class talent. As our U.S. Events footprint continues to grow, we are seeking a dynamic, service-obsessed, and commercially minded professional who leads by example and delivers flawless experiences that consistently exceed expectations.

In this pivotal role, you will spearhead end-to-end event planning for key clients while collaborating closely with operational leaders, Team Leads, and our wider events organization. You will leverage deep market expertise to advance client objectives, cultivate lasting cross-functional partnerships across Reed & Mackay, and maximize commercial revenue generation—all while delivering outstanding return on investment for our partners.

What You’ll Do:

• Oversee the comprehensive coordination and execution of entire event programs, focusing on operational aspects

• Manage specified client-based events including sourcing, contract negotiation and review, offsite activity coordination, supplier payments, invoicing, and reconciliation

• Lead events from conception through to delivery and financial reconciliation

• Collaborate closely with client contacts to comprehend and fulfill program objectives and outcomes

• Provide clear guidance to the project team regarding client needs, expectations, business rules, and objectives

• Identify opportunities to increase the value of existing and new business

• Develop and manage client event budgets, ensuring agreed profitability through careful negotiation and commercial awareness

• Maximize all income opportunities by leveraging enhanced commission rates and preferred partner relationships to negotiate cost savings

• Agree and advise on setups for function rooms, including layout, seating, AV, and food & beverage needs

• Provide out-of-hours support as necessary

• Identify critical success factors for projects based on clients' success measures

• Maintain meticulous project documentation to ensure compliance with contract policies, documentation standards, and Service Level Agreements

• Generate and maintain virtual payments to suppliers as required

• Responsible for completing Event Specific Agreements on a per-project basis

• Prepare and review rooming lists in a timely manner to meet agreed deadlines

• Ensure timely completion of payment, billing processes, and final financial reconciliation

• Provide structured event feedback to all stakeholders through debrief notes for inclusion in account reviews

• Attend internal and external meetings as required, document minutes, and follow up on outstanding action items

• Support on-site events when necessary and coordinate client venue visits upon request

• Comply with Reed & Mackay technology usage guidelines and systems as required

• Work closely with the Events Leadership Team to deliver a seamless, professional service to clients

What We’re Looking For:

• Proven experience planning a variety of events, including meetings, group accommodation, and venue sourcing

• 2+ years of current, relevant meeting and event planning experience, ideally both nationally and internationally

• Positive interpersonal skills with the ability to build and maintain strong relationships with colleagues, clients, and suppliers

• Self-motivated, fostering a sense of enthusiasm and collaboration across the team

• Strong client-facing, consultative, and presentation skills

• Excellent critical thinking and problem-solving abilities

• Open-minded, adaptable, and receptive to change in a fast-paced environment

• Strong attention to detail, high customer service standards, and proven negotiation skills

• Exceptional organizational skills with the ability to coordinate multiple resources and concurrent priorities

• Ability to remain calm, focused, and effective under pressure in high-stress situations

• Solid business acumen and commercial awareness

• Effective influencing and stakeholder management skills

• Professional verbal and written communication skills

• Proficient in Microsoft Office Suite, modern project management tools, and venue sourcing platforms (especially Cvent)

• Strong multitasking capabilities with an urgency-driven mindset to resolve time-sensitive issues efficiently

• Empathetic approach paired with consistent, polished professionalism

• Proven ability to adapt and thrive within a hyper-growth environment

• Resourceful, independent thinker capable of troubleshooting issues and resolving complex customer inquiries

• Track record of developing and maintaining strategic client, Account Manager, and Account Executive partnerships

Navan uses AI-assisted Automated Employment Decision Tool (Metaview) to assist with evaluating resumes against job qualifications for this role. All final decisions are made by human recruiters and hiring managers. 

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Explore around this job

Field: Operations and Management Sub-niche: Business operations and strategy All jobs at Navan

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About the role

This is a Mid Level role in the Operations and Management field (Business operations and strategy) at Navan. Mid-level roles usually expect some years of relevant experience and the ability to work with limited supervision.

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FAQ

What is the Event Planner job at Navan?

A mid level role in operations and management (business operations and strategy) listed 9 days ago. The full description is on this page and on The Muse.

Where is this job?

Remote / flexible (United States). A remote or flexible location is listed; confirm with the employer which states are accepted.

How do I apply?

Use the "View this job and apply on The Muse" button. AtiveSite does not receive applications.

How much does it pay?

The listing does not publish pay, and we could not match the title to one official occupation.

What is the cost of living there?

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How old is this listing?

It was posted on 2026-10-30 (9 days ago). Jobs older than 90 days are not shown.

Are there similar jobs?

Yes: browse business operations and strategy jobs in the United States.

Sources and terms

• Job data: The Muse public API (listing dated 2026-10-30). The job disappears from this site when it disappears from the source.
• Wages and projections: BLS OEWS (May 2025) and Employment Projections 2025–35.
• City and county figures: Census Bureau ACS 2020–2024, BEA, BLS QCEW and LAUS, NASA POWER climatology; distances from Census Gazetteer coordinates.

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Sources

• BLS OEWS (wages and employment by occupation, May 2025)
• BLS Employment Projections 2025–35
• BLS Local Area Unemployment Statistics
• BLS JOLTS
• BLS State and Metro Area Employment
• Census Bureau American Community Survey (via Census Reporter)
• BEA GDP by state and Regional Price Parities
• IRS 2026 tax adjustments
• U.S. Department of Labor, minimum wage by state
• Tax Foundation state income tax rates 2026
• USAJOBS
• USCIS
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• NASA POWER climatology
• GeoNames / Census Gazetteer (coordinates)